About Accounts Payable

Mission

The Accounts Payable division of the Financial Affairs Office is responsible for monitoring and processing all non-salary financial obligations for the university community. Our goal is to consistently process payments in a timely manner so vendor terms are honored and cash discounts are taken. We are committed to providing quality service to departments and vendors and strive to provide prompt responses to requests for information.

Check requests and interdepartmental payment requests along with supporting documentation may be placed in the Action File, located outside the door of the office, or mailed to CPO #1423.

Travel reimbursement forms may be placed in the same file and are forwarded the same day to the accounting technician who audits and approves them prior to returning them to Accounts Payable for processing.

Foundation fund invoices and requests are forwarded to the Foundation accountant.

Questions about your check request or purchase order payments can either be answered by calling the phone number above, or by email. For information regarding a purchase order please contact the Purchasing Office at 828.251.6100.

Approval of Expenditures

The signature of the person responsible for a fund is required. Authority to approve charges may be delegated by the department head to subordinates; however, the department head is responsible for the budget. The appropriate vice chancellor’s signature is required for summer school expenses, memberships, honoraria, cell phones, smartphones, tablets or accessory purchases. 

Personal Reimbursements

Original receipts are required. Credit card statements alone do not itemize the goods/services purchased and the cost of each.

Accounts Payable Guidelines