Campus Bookstore Purchases

Tentative guidelines established in consideration of the Umstead Act:

Departments may not purchase from the bookstore unless one of the following exceptions applies:

  • Textbook purchases are legal (applies to all memo banks).
  • Purchases by UNC Asheville Foundation or Agency funds beginning with the digit "8" or "9."
  • “Emergency” purchases of non-state contract, non-central store’s merchandise under $25.00 in value.
  • Small orders of in-stock UNC Asheville emblematic merchandise. Large quantities of UNC Asheville emblematic merchandise must be ordered through Purchasing.

For quantities of 50 or more logo items, the department needs to submit a requisition to Purchasing, even if the cost is under the $500 limit. A small order of 1,2, maybe up to 10 logo items, may be purchased from the bookstore as long as the dollar amount is $25.00 or under. Over 10 but less than 50 items would depend on the total purchase cost. In this situation, check with Accounts Payable or Purchasing. (As above, funds beginning with 8 or 9 do not have to follow this guideline).

Whether a state fund (2-xxxxx) or a non-state fund (3-xxxxx) can be used, depends on the type of merchandise being purchased and the purpose. Items (i.e. an emblematic legal pad cover) being given in lieu of having to make a payment to an individual for participating in some small event, conference, etc., a non state fund must be used for the expenditure. Items purchased for gifts or student awards (i.e. mugs), and all token, entertainment, food and drink purchases must be paid from non state funds. State funds may be used in some instances. Items purchased for promotional purposes (i.e. pencils or other token items used by Admissions), can be paid from state funds. Emblematic bags or totes used and kept in an office or department, or used for educational or training purposes on campus, may be paid from state funds. However, if an emblematic bag or tote is purchased and given to someone as a token gift, or for the purpose of carrying other items, these are payable only from non state funds although any promotional item inside would be payable from state funds.